Privacy Policy

Introduction
This privacy policy is for this website https://teamone.viewsonic.com/ and is intended to inform users of the use of their personal information and their privacy rights on the TeamOne website. For information on the processing of your personal data in connection to the TeamOne applications and software please see the TeamOne End User License Agreement (EULA).
Please note that references to the EU General Data Protection Regulation (GDPR) in the jurisdiction of the United Kingdom (UK) are instead references to the United Kingdom General Data Protection Regulation (UK GDPR). The UK GDPR and the EU GDPR contain similiar rules, but apply to EU and the UK respectively.

The responsible party within the meaning of data protection laws, in particular the GDPR, is: ViewSonic Corporation 10 Pointe Dr., Suite 200, Brea, CA 92821, USA myviewboardsupport@viewsonic.com
Your Data Subject Rights

You can exercise the following rights at any time using the contact details provided by our data protection officer:
- Information about your data stored by us and its processing (Art. 15 GDPR),
- Correction of incorrect personal data (Art. 16 GDPR),
- Deletion of your data stored by us (Art. 17 GDPR),
- Restriction of data processing if we are not yet allowed to delete your data due to legal obligations (Art. 18 GDPR),
- objection to the processing of your data by us (Art. 21 GDPR) and
- Data portability, insofar as you have consented to the data processing or have concluded a contract with us (Art. 20 GDPR).
- If you have given us consent, you can revoke it at any time with effect for the future.
Should the applicable laws on the protection of personal data and the privacy of the individual user in your relevant jurisdiction grant you further rights these shall naturally be followed as well.

You may at any time lodge a complaint with a supervisory authority, e.g. the competent supervisory authority in the federal state, province, or country of your residence or the authority responsible for us as the controller.
Collection of General Information
Nature and purpose of processing: When you access our website, i.e., when you do not register or otherwise submit information, information of a general nature is automatically collected. This information (so called “server log files”) includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider, your IP address and the like.
In particular, they are processed for the following purposes:
- To ensure a smooth connection setup of the website,
- To ensure a smooth use of our website,
- To ensure a smooth use of TeamOne,
- To evaluate system security and stability, and
- To optimize our website.
We do not use your data to draw conclusions about you personally. Information of this kind is statistically evaluated by us anonymously, if necessary, in order to optimize our website and the technology behind it.

Legal basis: The processing is carried out in accordance with Art. 6 (1) (f) GDPR on the basis of our legitimate interest in improving the stability and functionality of our website.

Recipients: Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of our website.

Third country transfer: The collected data may be transferred to the following third countries:
- European Union (EU), European Economic Area (EEA) and United Kingdom (UK)
- United States of America
- Taiwan
The following data protection guarantees are in place: Standard Contractual Clauses

Storage period: Data is deleted as soon as it is no longer required for the purpose for which it was collected. For data used to provide the website, this is generally the case when the respective session has ended.

In the case of storage of data in log files, this is the case after 14 days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are anonymized, so that an assignment of the calling client is no longer possible.

Provision prescribed or required: The provision of the aforementioned personal data is neither legally nor contractually required. However, without the IP address, the service and functionality of our website is not guaranteed. In addition, individual services and services may not be available or may be limited.

Objection: Please read the information about your right to object below.

Cookies

Nature and Purpose of Processing: A cookie is a small data record that is saved on your end device and contains data such as personal page settings and login information, for example, your acceptance of the language settings. These data records are produced and sent to you by the web server which you connected to using your web browser.

Legal Basis: Cookies that are required to carry out the electronic communication process or to provide certain functions requested by you are stored on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in storing cookies for the error-free and optimised provision of its website.

Insofar as other cookies (e.g. cookies to analyse your surfing behaviour) are set, these are set during the course of the third party services listed below and are subject to your consent. And exact list of the cookies set, their purpose, storage duration and legal basis can be found here.

Recipients: Recipients of the data may be technical service providers who act as data processors for the operation and maintenance of our website.

Cookie and local Storage list

Strictly Necessary

These cookies / local storage are necessary for the website to function properly. Some of the following actions can be performed by using these cookies. Store articles in a shopping cart for online purchases- Save your cookie preferences for this website- Saving language preferences- Log in to our portal. We need to check whether you are logged in.

Name	Purpose	Domain name	Expiration time	Provider	Type
_session	This allows us to identify you as an individual user as you move from screen to screen through our service.	auth.viewsonic.io	Session	ViewSonic Account	Cookie
_session.legacy	This allows us to identify you as an individual user as you move from screen to screen through our service.	auth.viewsonic.io	Session	ViewSonic Account	Cookie
_session.legacy.sig	This allows us to identify you as an individual user as you move from screen to screen through our service.	auth.viewsonic.io	Session	ViewSonic Account	Cookie
_session.sig	This allows us to identify you as an individual user as you move from screen to screen through our service.	auth.viewsonic.io	Session	ViewSonic Account	Cookie
_interaction	This could be the primary interaction identifier or token used to identify and manage the interaction state and data of users.	auth.viewsonic.io	Session	ViewSonic Account	Cookie
_interaction.sig	This may be used for verifying the integrity of interaction data through a signature. This ensures that the interaction data has not been tampered with or corrupted.	auth.viewsonic.io	Session	ViewSonic Account	Cookie
_o_p	Interaction id	auth.viewsonic.io	1 hour	ViewSonic Account	Cookie
_s	Session id	auth.viewsonic.io	Session	ViewSonic Account	Cookie
${cookie.state}	Single Sign On	*.viewsonic.io	Session	ViewSonic Account	Cookie
${cookie.nonce}	Single Sign On	*.viewsonic.io	Session	ViewSonic Account	Cookie
otp.crt	Single Sign On	*.viewsonic.io	10 minutes	ViewSonic Account	Cookie
totp-*	Flag to determine whether OTP verification is required after 30 days	*.viewsonic.io	30 days	ViewSonic Account	Cookie
_continue	Temporary storage of API origin domain	*.viewsonic.io	20 minutes	ViewSonic Account	Cookie
is_force	Flag to determine whether SSO registration needs to be added	*.viewsonic.io	10 minutes	ViewSonic Account	Cookie
eula_checked	A flag is used to determine whether the current client is required to read and verify the EULA agreement	teamone.viewsonic.com	1 day	ViewSonic Teamone	Cookie
wg-board	board data about user preference	teamone.viewsonic.com	never	ViewSonic Teamone	Local Storage
i18next_res_*-dict	multiple language string dictionary	teamone.viewsonic.com	never	ViewSonic Teamone	Local Storage
user_id	Single Sign On	teamone.viewsonic.com	sign out	ViewSonic Teamone	Local Storage
state	XSS check	teamone.viewsonic.com	sign out	ViewSonic Teamone	Local Storage
whats_new_version	a flag to see what's new	teamone.viewsonic.com	Sign out	ViewSonic Teamone	Local Storage

Performance and Analytics (Optional)

These cookies/local storage are used to gather statistical information about the use of our website, also called analytics cookies. We use this data for performance and website optimization.

Name	Purpose	Domain name	Expiration time	Provider	Type
utm_tags	A flag is used to identify if current user visit our site via a promotion hyperlink.	teamone.viewsonic.com	1hr	ViewSonic Teamone	Cookie
ai_user	This cookie allows collection of website performance data to ensure it is operating efficiently. The service is provided by Application Insights and the data stored allows us to identify and resolve performance issues should they occur on the site. The cookie holds an anonymous id value which is used to identify a user’s journey across pages on the website. The cookie contains no personally identifiable information. Any data stored at Application Insights is anonymised.	teamone.viewsonic.com	365d	Application Insight	Cookie
ai_session	As per the ‘ai_user’ cookie, the ‘ai_session’ cookie supports the monitoring of the website’s performance via Application Insights. The cookie holds a unique value for the user’s browser session which allows the monitoring of the website’s performance more effectively. The cookie contains no personally identifiable information. Any data stored at Application Insights is anonymised.	teamone.viewsonic.com	30m	Application Insight	Cookie
ai_authUser	This cookie allows collection of website performance data to ensure it is operating efficiently. The service is provided by Application Insights and the data stored allows us to identify and resolve performance issues should they occur on the site. The cookie holds an anonymous id value which is used to identify a signed user’s journey across pages on the website. The cookie contains no personally identifiable information. Any data stored at Application Insights is anonymised.	teamone.viewsonic.com	session	Application Insight	Cookie
_ga_*	This cookie stores a unique ID for a website visitor and tracks how the visitor uses the website. The data is used for statistics. Data transfer. to third countries: USA. Google LLC. is certified under the Data Privacy Framework, indicating that your rights as a data subject can be guaranteed.	*.viewsonic.io	365d	Google LLC.	Cookie
_ga	Registers a unique ID for a website visitor to track how the visitor uses the website. The data is used for statistics. Data transfer to third countries: USA. Google LLC. is certified under the Data Privacy Framework, indicating that your rights as a data subject can be guaranteed.	*.viewsonic.io	365d	Google LLC.	Cookie
_ga_*	This cookie stores a unique ID for a website visitor and tracks how the visitor uses the website. The data is used for statistics. Data transfer. to third countries: USA. Google LLC. is certified under the Data Privacy Framework, indicating that your rights as a data subject can be guaranteed.	*.viewsonic.com	365d	Google LLC.	Cookie
_ga	Registers a unique ID for a website visitor to track how the visitor uses the website. The data is used for statistics. Data transfer to third countries: USA. Google LLC. is certified under the Data Privacy Framework, indicating that your rights as a data subject can be guaranteed.	*.viewsonic.com	365d	Google LLC.	Cookie
_gid	Installed by Google Analytics, _gid cookie stores information on how visitors use a website, while also creating an analytics report of the website's performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously.	*.viewsonic.com	1d	Google LLC.	Cookie
_gcl_au	Provided by Google Tag Manager to experiment advertisement efficiency of websites using their services.	*.viewsonic.com	90d	Google LLC.	Cookie
cc_cookie	Serves a specific and essential role in managing user consent for cookies on a website.	teamone.viewsonic.com	182d	ViewSonic Teamone	Cookie

Third country transfer: The collected data may be transferred to the following third countries:

European Union (EU), European Economic Area (EEA) and United Kingdom (UK)
United States of America
Taiwan

The following data protection guarantees are in place: Standard Contractual Clauses

Storage Period: Some of the cookies we use are so-called "session cookies". They are automatically deleted at the end of your visit. Other cookies remain stored on your end device until you delete them. These cookies enable us to recognise your browser on your next visit.

Provision Prescribed or Required: The provision of the aforementioned personal data is neither prescribed by law nor by contract. However, the functionality of this website may be limited if cookies are deactivated. If you wish to access the full functionality of our web pages and use it in the most convenient way possible, however, you should accept cookies which allow you to use certain functions and/or make the website more user-friendly.

Technical opt-out option: You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases, or in general, and activate the automatic deletion of cookies when closing the browser.

Depending on the provider of your browser, you will find the necessary information under the following links:

Mozilla Firefox: https://support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox
Internet Explorer: https://support.microsoft.com/en-us/windows/delete-and-manage-cookies-168dab11-0753-043d-7c16-ede5947fc64d
Google Chrome: https://support.google.com/accounts/answer/61416?hl=en
Opera: http://www.opera.com/en/help
Safari: https://support.apple.com/en-za/guide/safari/sfri11471/mac

Objection: Please read the information about your right to object below. Registration of a ViewSonic Account to use TeamOne

AI Function

Nature and purpose of processing: In order to improve efficiency, user experience, and take care of routine tasks as part of your creative process, ViewSonic offers certain AI-supported functionalities within the TeamOne product, includes but not limited to the Summarization feature and hand-writing recognition feature.

In order to provide those AI-supported features, TeamOne uses the following types of personal data:
- User Content: TeamOne collects and processes content you provide, including input, uploads, and feedback, to enhance your interaction with our services. This may encompass various forms of data like sticky notes, text, and handwritten input.
- Usage Data: TeamOne gathers information on how you use our services, including content interaction, feature usage, and activity metrics. This usage data, which aids in service improvement and issue resolution, is devoid of personally identifiable information.
Roles:
- A User manages roles, settings, and policies, and has the authority to modify or remove User Content. TeamOne as a service provider, handles your data solely based on your directions, service agreements, and legal requirements. TeamOne as a service provider, handles your data based on service agreements, legal requirements, and feature designs under user consent.
Utilization of User Content:
- To continuously improve the AI-powered features of our services by fine-tuning our underlying models which empower TeamOne, and for research purposes, we may use your content. We also aggregate or anonymize personal data, ensuring it cannot identify you, to enhance our service offerings and perform analytical studies, adhering to privacy regulations and standards.
Legal basis:

We process user content (including user-generated data) only with your consent pursuant to Art. 6 (1) (a) GDPR. If you have given us consent, you can opt-out on the UI.

Recipients:

Recipients of user content are either ViewSonic or third-party service providers who help with our data processing. Our AI models are either in-house or sourced from external parties. To support our business functions and certain TeamOne features, we may pass user content to partners like hosting services, customer support, cloud computing, email systems, web analytics, and IT services. These providers act as our data processors and only handle user data as per our instructions, strictly within the scope of their services for us.

Third country transfer:

We may transfer user content to third party service providers acting as our data processors (e.g. OpenAI, and cloud service providers like Azure) in order to complete the user request. TeamOne might share limited data with those service providers for the above purposes and to monitor the system architecture, data structure, response performance and to ensure only necessary and needed data are being transmitted and processed.

Any transfer of personal data to third countries is conducted based on Art. 44 et seq. GDPR, i.e. we ensure that there are appropriate safeguards such as an adequacy decision or Standard Contractual Clauses in place for the transfer. Upon request, we will provide you more information hereto.

Provision mandatory or required:

The provision of your personal data is voluntary. Without the provision of your personal data, we cannot grant you access to our AI-supported features.

Withdrawal of consent:

You can revoke your consent to its use for the AI-supported features at any time with effect for the future.

Recipients:

Recipients of the data are, if applicable, data processors, such as Microsoft.

Third country transfer:

The collected data may be transferred to the following third countries:

European Union (EU), European Economic Area (EEA) and United Kingdom (UK)
United States of America
Taiwan

The following data protection guarantees are in place: Standard Contractual Clauses

Storage period:

Data will be deleted no later than 6 months after the request has been processed.

If a contractual relationship arises, we are subject to the statutory retention periods and will delete your data after these periods have expired.

Provision mandatory or required:

The provision of your personal data is voluntary. However, we can only process your request if you provide us with your name, e-mail address, country and the reason for the request.

Objection:

Please read the information about your right to object below.

Third Party Service List

Service	Usage	Privacy Policy
bing search	For users to search image and import to the board	https://www.microsoft.com/en-us/bing/apis/legal
iconFinder	For users to search image and import to the board	https://www.iconfinder.com/about/privacypolicy
Giphy	For users to search image and import to the board	https://support.giphy.com/hc/en-us/articles/360032872931-GIPHY-Privacy-Policy
OneDrive	For users to import their files	https://learn.microsoft.com/en-us/onedrive/developer/terms-of-use?view=odsp-graph-online
sentry	For tracking error logs	https://sentry.io/privacy/
application insight	For tracking users' behaviours	https://learn.microsoft.com/en-us/azure/azure-monitor/app/data-retention-privacy
Teams	Integration

Third Party Services

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA (hereinafter: "Google"). Google Analytics uses cookies, which are stored on your terminal device, and which enable an analysis of your use of the website. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States. Due to IP anonymisation, your IP address will be shortened by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will IP addresses be transferred to Google servers in the USA and anonymised there by means of shortening.

We use Google Signals. This allows Google Analytics to collect additional information about users who have enabled personalised ads (interests and demographics) and to deliver ads to these users in cross-device remarketing campaigns.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website. In addition, you can prevent the collection of data generated by the cookie and related to your use of the website (incl. your IP address) to Google as well as the processing of this data by Google by downloading and installing the browser plug-in available under the following link: Browser Add-On to deactivate Google Analytics.

Google processes your data in the USA. Please note that the level of data protection in the USA might not correspond to that of the European Union/United Kingdom. There is currently no adequacy decision of the European Commission/ adequacy regulation of the Secretary of State of the United Kingdom in place for the USA. We have concluded standard data protection clauses with Google for the use of Google Analytics.

During your visit to the website, your user behaviour is recorded in the form of "events". Events can be:
- Page views
- First visit to the website
- Start of session
- Your "click path", interaction with the website
- Scrolls (whenever a user scrolls to the bottom of the page (90%))
- Clicks on external links
- Internal search queries
- Interaction with videos
- file downloads
- ads seen / clicked on
- language setting
Also recorded:
- Your approximate location (region)
- your IP address (in shortened form)
- technical information about your browser and the end devices you use (e.g., language setting, screen resolution)
- your internet service provider
- the referrer URL (via which website/advertising medium you came to this website)
Google processes this information on our behalf for the purpose of evaluating your use of the website, and to compile reports on website activity. The reports provided by Google Analytics are used to analyse the performance of our website and the success of our marketing campaigns.

For more information on terms of use and data protection, please visit https://policies.google.com/terms?hl=en and https://policies.google.com/?hl=en.

Embedded YouTube videos

We embed YouTube videos on our website. The operator of the corresponding plugins is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA (hereinafter "YouTube"). YouTube, LLC is a subsidiary of Google LLC, 1600 Amphitheatre Pkwy, Mountain View, CA 94043, USA (hereinafter "Google"). When you visit a page with the YouTube plugin, a connection to YouTube servers is established. This tells YouTube which pages you are visiting. If you are logged into your YouTube account, YouTube can assign your surfing behaviour to you personally. You can prevent this by logging out of your YouTube account first.

When a YouTube video is started, the provider uses cookies that collect information about user behaviour.

For further information on the purpose and scope of data collection and processing by YouTube, please refer to the provider's privacy policy, where you will also find further information on your rights in this regard and settings options for protecting your privacy.

YouTube as the recipient of your data might transfer your data to the USA. Information on what data is processed by YouTube/Google and for what purposes can be found in the privacy policy of YouTube and Google https://policies.google.com/privacy?hl=en&gl=de.
Information about your right of objection according to Art. 21 GDPR

Individual right of objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Art. 6(1)(f) GDPR (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Art. 4 No. 4 GDPR.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

Recipients of an objection
ViewSonic Corporation
Address: 10 Pointe Dr., Suite 200, Brea, CA 92821, USA
E-Mail: myviewboardsupport@viewsonic.com

Changes to our privacy policy

We reserve the right to adapt this data protection declaration so that it always complies with the current legal requirements or in order to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection statement will then apply to your next visit.

Questions on data protection

If you have any questions about data protection, please write us an e-mail or contact the person responsible for data protection in our organization directly: ViewSonic Corporation 10 Pointe Dr., Suite 200, Brea, CA 92821, USA E-Mail: myviewboardsupport@viewsonic.com

Privacy Policy

Introduction

Your Data Subject Rights

Collection of General Information

Cookies

AI Function

Third Party Services

Google Analytics

Embedded YouTube videos

Information about your right of objection according to Art. 21 GDPR

Individual right of objection

Changes to our privacy policy

Questions on data protection